Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
One Trip or Several: Deciding Early
The first decision to make is whether the job needs one larger van or several runs in a smaller one. To compare the two properly, write an itemised list of everything going on the van, with approximate dimensions for the bulkiest pieces and a rough count of boxes. Note your preferred dates and whether the same day matters. If the load is split across two addresses, record both. When you ask for a quote, send this list and ask how the options compare for your particular job; the answer depends on what you are carrying and when, so a written summary gives the team something concrete to work from.
Listing Items for a Household Move
For a household move, an inventory built room by room tends to be the most useful document you can prepare. Under each room, list the furniture with measurements, the number of packed boxes you expect, and anything awkward such as a mirror or a rolled rug. Add your move dates, the access arrangements at both ends, and a phone number for anyone receiving goods at the destination. Decide in advance which items might travel separately in your own car. When requesting a quote, ask which van size matches your inventory, whether a crew van is needed if helpers are coming along, and what the team would need to know about parking or entry before confirming the booking.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.