Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting hobby equipment without guesswork
One decision worth making early is whether your hobby gear travels as one job or several. If you are moving band equipment, model railway boards, sailing kit or camping gear, list each item with its dimensions and a note of any awkward shapes. Record whether anything comes apart, whether bags or cases are involved, and how many people will be present on the day. You might also note the dates you have in mind and any access arrangements at both ends. When you ask for a quote, share the list and ask which van sizes the team would consider for what you have described, and whether any of them are available on your chosen dates. If equipment sizes are uncertain, measure before you enquire and simply list what you find.
Listing a household move room by room
A household move raises its own list of things to write down. Start with a room-by-room inventory: the number of boxes, furniture pieces, appliances and any items with unusual dimensions such as sofas or wardrobes. Note the hire dates, whether the move happens in one day or across a weekend, and the access arrangements at the old and new addresses, including who to contact at each end. If some belongings are heading to storage, record which ones so the split is clear when you enquire. Questions worth asking include which van sizes are available for the inventory you have listed and whether the vehicle you have in mind is open on your chosen dates. A written list keeps the enquiry straightforward.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.