Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Mapping out your arrival-day itinerary
What should your first day actually look like? Answering that early keeps the rest of the trip organised. Write down your arrival time, where the car needs to be collected or delivered, and the first two or three places you need to reach. Note the address and phone number of whoever is meeting you, and ask them in advance about parking or access at their end. Build in a buffer between appointments in case of delays, and decide which stops could be dropped if the day runs late. When you request a quote, share the itinerary along with the dates and driver details, and ask whether your preferred vehicle group suits the routes you have planned. Any open questions can be raised then.
Getting ready for a work trip
A work trip runs more smoothly when the practical details are settled before you travel. Start with a written list of the dates you need the car, the driver details required for booking, and where the vehicle should be delivered or collected. Add the addresses of every meeting or site visit, with a named contact and number for each, so you can confirm arrangements on the road. Consider what you will carry, such as samples, a laptop bag or exhibition equipment, and note the dimensions of anything unusually shaped. Think about whether you prefer an automatic or need an estate for extra room. Passing these details to the team with your quote request helps them confirm the right vehicle group and price.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















