Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Boxed Belongings for a Move
Start by writing down every box you intend to move, along with a note of what is inside each one. A simple numbered list works well: box one might hold kitchenware, box two books, box three bathroom items, and so on. Record the approximate dimensions of the larger boxes as well, since a few oversized cartons can change the picture considerably. If some boxes belong to a particular room or a specific person, label that on the list too, as it helps when you later work out what goes where at the far end. Once the list is complete, you can use it when asking which van sizes would be worth discussing for your dates. Keep the list somewhere easy to reach, because you may find forgotten items in cupboards or the loft that need adding before you finalise the arrangement.
Coordinating Helpers for the Day
If friends or family have offered to assist, gather their details before the hire dates are fixed. Note who is available, on which days, and whether anyone can only help for part of the time. Some helpers may be willing to travel with you to the destination, while others might meet you there instead, so it is worth recording each person's preference. You can also note a contact number for each helper in case plans shift on the day itself. Where a recipient is expecting items at the other end, ask for their name and a phone number, and note any time windows they have mentioned. That information can then be shared with whoever needs it. If you are still deciding how many helpers to involve, the question of van size may also be worth revisiting once you know who is confirmed.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.