Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down a Load Inventory
Start with a written list of everything you plan to carry, because that single document answers most questions a hire team will ask. Note each item in plain terms, such as two-seater sofa, six cardboard boxes, washing machine, and add approximate dimensions for the largest pieces. If something comes apart, like a bed frame or a shelving unit, record both the assembled and dismantled sizes. Count the small items rather than guessing, and flag anything unusually shaped, such as a ladder or a rolled rug. Keep this list with you when you request a quote, and update it if plans change. A clear inventory also gives you something to check against on the day, so nothing gets left behind at either end of the job.
Noting an Order for the Day
Alongside the inventory, it is worth sketching the sequence of your trip before you book. Write down every stop in order, the address of each one, and roughly how long you expect to spend there, whether that is thirty minutes at a storage unit or two hours loading furniture. If some items go to one place and others to another, note which belongs where. Record the name and phone number of anyone receiving goods, plus any time windows they have given you. This sequence is yours to arrange however suits the job, and having it written down means you can share it with the team, who can then discuss which van type and hire length might work for the plan you have set out.
Explore other van hire areas
What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.