Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting hobby equipment by van
One decision worth making early is what will travel in the van on the day. If you are moving hobby equipment, list every item before requesting a quote: a folding table, a model railway in sections, marquees, canvas gear or boxes of tools. Record each item's dimensions and, where relevant, whether it comes apart, since a dismantled piece may present different measurements to a complete one. Note how many people are travelling with the equipment and whether any of it needs keeping dry or flat. When you contact the team, mention the access arrangements at both ends and the dates you have in mind. If you are unsure which van would suit the list, ask that as an open question rather than assuming, and confirm the item list before booking.
Recording an unloading plan on paper
Rather than leaving the unloading sequence to chance, write down the order in which items will be needed once the van reaches its destination. Note which boxes go to which room, which pieces are expected first at the far end, and any items that need to stay accessible during the journey. Record the dimensions of large pieces alongside the widths of doorways and corridors if you can obtain them, and keep a contact name and number for whoever receives the delivery. Ask the destination contact about access directly, since they know their own entrance best. When you request a quote, share the hire dates, the access arrangements and the full item list, and raise any remaining questions about timing so the plan can be adjusted before the booking is made.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.