Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing a Business Delivery Run
If a delivery run is on the cards, a short brief prepared in advance keeps the request clear. List each consignment with the recipient's name, phone number and delivery address, and note whether any order needs a reference number or signature on arrival. Record the dimensions and rough weight of each package, plus the total number of pieces, so the team can consider whether a small van, Transit or Luton matches the load. Ask yourself which stops are time-sensitive and mark those at the top of the list. Where a business premises has limited opening hours or a preferred entrance, add that as a note. Any question about unloading facilities at the destination is one for the recipient, so raise it with them before the hire date.
Listing Boxed Belongings Before You Move
Suppose the van is for your own boxes; the useful first step is an inventory rather than packing. Go room by room and write down every box with a rough count of contents, then measure the largest items that will not fold flat, noting their three dimensions. Label fragile or oddly shaped pieces separately so nothing gets overlooked in the totals. Decide what stays behind and cross it off, since a shorter list gives a clearer picture of the space needed. If some items are heading to different addresses, group them on paper by destination and add a contact for each. Keep the finished list with your quote enquiry. Anything uncertain about access at the far end is a matter for whoever controls that property.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.