Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Allowing Time for Each Stage
The first things to write down are the times you expect each stage of the day to take. Estimate when packing will begin, when the van needs to be on the road, and the window reserved at the far end, then compare that against the hire period you are considering. Note the number of boxes, bags and furniture pieces, with rough dimensions for anything tall or long, so the team can suggest which van size suits the load. Record who is helping and when they are available, since helpers' schedules often set the pace. Questions worth asking include whether the hire window can be extended, what the access arrangements are at each address, and whether the collection point works for your start time.
Moving Boxed Belongings Without Confusion
Boxed belongings are easier to plan for when you keep a simple inventory as you pack. Number each box, note which room it came from, and mark any that need careful handling. A tally like this tells you the total count, which helps when discussing whether one trip or two is realistic with the van you have in mind. Record the sizes of the larger boxes and any items that will not fit in one, such as a sofa or a mattress, and list the furniture separately. Note where each box is destined at the new address, and keep a contact number for anyone receiving items on your behalf. If some boxes are going to storage rather than a new home, ask whether a split drop can be included in the hire arrangements.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.