Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Driver Details and Preferences
Begin with the details of everyone who might get behind the wheel. Write down each driver's age, how long they have held a licence, and any preferences, such as automatic rather than manual, a higher seating position or extra room in the boot. Note whether the same people will drive on every day of the hire or whether a second driver joins partway through. Record where the car is needed and whether collection or delivery to your address would suit better. If the booking covers a weekend plus weekdays, mark the exact dates on your list. When you request a quote, set these points out plainly; the team can then confirm which vehicle groups match your preferences and what the driver requirements are.
Preparing Notes for a Work Trip
For a work trip, the schedule drives most of the decisions. Note the dates, the collection time on day one and the hand-back time on the final day, since a late-afternoon return may need the following morning included. List the passengers riding with you and their luggage, perhaps laptop bags, sample cases or a folded display stand, with rough sizes for anything long. Record the addresses you plan to visit, plus a contact name and number at each, in case arrival times shift. If a colleague may drive on one leg, add their details to the booking notes. When asking for a price, mention the itinerary in outline; the team can then confirm the vehicle group and delivery options.
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Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















