Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing down a full load list
The single most useful thing you can prepare is a written inventory of everything going in the van. Go room by room or job by job and list each item, from sofas and wardrobes to boxes, tools and loose odds and ends. Beside every entry, note approximate dimensions and, if you know it, a rough weight, since this record helps the team suggest a vehicle group when you enquire. Mark anything fragile or awkwardly shaped so it stands out on the list. Keep a copy for yourself and include the total number of boxes and bags. When requesting a quote, ask whether the list should be sent over in full and whether any item raises questions worth clarifying before the hire dates are fixed.
Moving hobby and sports equipment
Equipment for hobbies often needs more thought than everyday cargo, so start by gathering the measurements. Measure the longest pieces, whether that is a kayak, a set of skis, a model railway layout or a paddling pool, and write each figure down along with how the item packs. Note whether anything comes apart, what case or bag it travels in, and how many separate pieces the collection adds up to. Record the dates you need the van and where the equipment is heading, plus a contact number for anyone receiving it at the far end. When you ask about a quote, share the dimensions and ask any open questions, such as whether the items affect the vehicle group. A clear list lets the team respond with something concrete.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.